Privacy Policy

Last updated: January 2025

Introduction

At Quickkyb ("we," "our," or "us"), we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our KYB (Know Your Business) verification platform.

Information We Collect

1. Personal Information

  • Name, email address, and contact details
  • Company name and business information
  • Account credentials (username, password)
  • Payment information (processed securely through third-party providers)

2. Business Verification Data

  • Company information you submit for verification
  • Documents and data retrieved from public registries
  • Ultimate Beneficial Owner (UBO) information
  • Due diligence and risk assessment data

3. Usage Data

  • Log data and IP addresses
  • Device and browser information
  • Pages visited and features used
  • Time and date of access

How We Use Your Information

  • To provide services: Process KYB verifications, generate reports, and maintain your account
  • To improve our platform: Analyze usage patterns, fix bugs, and develop new features
  • To communicate: Send updates, security alerts, and support messages
  • To comply with laws: Meet AML/KYC regulatory requirements
  • To prevent fraud: Detect suspicious activity and protect user accounts

Data Sharing and Disclosure

We do not sell your personal data. We may share your information only in the following circumstances:

  • Service Providers: Third parties who power our services (payment processors, cloud infrastructure)
  • Legal Requirements: When required by law, court order, or government authorities
  • Business Transfers: In connection with a merger, acquisition, or sale of assets
  • Affiliates: With our consent for cross-marketing purposes

Data Security

We implement industry-standard security measures to protect your data:

  • Encryption in transit and at rest
  • Secure authentication and access controls
    • li>Regular security assessments and penetration testing
  • Compliance with SOC 2 Type II standards
  • GDPR and Hong Kong PDPO compliance

Data Retention

We retain your data only as long as necessary for the purposes outlined in this policy:

  • Account data: While your account is active
  • Verification records: 7 years (regulatory requirement)
  • Usage logs: 2 years
  • Marketing data: Until you unsubscribe

Your Rights

Under GDPR and other privacy laws, you have the right to:

  • Access: Request a copy of your personal data
  • Rectification: Correct inaccurate or incomplete data
  • Erasure: Request deletion of your personal data
  • Restrict Processing: Limit how we use your data
  • Data Portability: Receive your data in a structured format
  • Object: Opt-out of certain data processing activities

Cookies and Tracking

We use cookies and similar technologies to:

  • Authenticate users and maintain sessions
  • Remember user preferences
  • Analyze platform performance and usage
  • Provide personalized content

You can manage cookie preferences through your browser settings.

Children's Privacy

Our services are not intended for children under 16. We do not knowingly collect data from children.

International Data Transfers

Your data may be transferred to and processed in countries other than your own. We ensure adequate protection through:

  • Standard Contractual Clauses (SCCs)
  • Privacy Shield frameworks (where applicable)
  • Other legal mechanisms as required by law

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes via email or prominent notice on our platform.

Contact Us

For privacy-related questions or to exercise your rights, please contact us at:

Regulatory References

This policy is compliant with:

  • Hong Kong Personal Data Privacy Ordinance (PDPO)
  • GDPR (for European users)
  • Hong Kong Anti-Money Laundering Ordinance (AMLO)